Sample Request for Proposal

 SAMPLE DOCUMENT

This proposal is for services to assist __________________________________ (name of organization) in becoming more inclusive.

Date _______________________

Instructions: Review the sample request for proposal. Include additional information (such as decisions made on other worksheets) to make the RFP appropriate for your organization. 

Agency Mission and Background

• The mission of ________________________ (name of organization) is...  
• Our programs and services include... 
• Founded in _____, our organization...
• ____________________________ has committed to engaging in work to become a more fully inclusive organization.  

Description of Inclusiveness Goals

• Our goals include...

Description of Role of the Consultant

• We would like a consultant to aid us in moving closer to our goals by...  
• We expect that a consultant will work with us for _____ (number and length) sessions to...

Description of Desired Outcomes

• At the end of the process, we would like to see the following concrete outcomes (include outcomes specific to your organization's desires):
• Information gathering with data on our community, our field, and our organization.
• Perspectives of internal and external stakeholders about our work and workplace.
• A blueprint for further action toward becoming more inclusive.
• Increased cultural competency of staff and board members.
• Other ___________________________________________________________

Proposal Content

Interested parties should submit the following: 

• A proposal, not to exceed five pages and to include a proposed consulting/training plan.
• A list of past clients.
• Resumes for all relevant team members.  
• Proposals should contain the following:
• Contact information
• Inclusiveness and diversity training expertise
• Personnel information
• Project description/approach 
• References, with contact information

Applicants must clearly demonstrate the following: 

• At least ___ (#) years experience in the field of inclusiveness and diversity training
• Proven knowledge of, and successful implementation of, inclusiveness and diversity training sessions.
• Thorough understanding of issues of inclusiveness.
• Ability to communicate effectively with diverse populations.
• Knowledge of nonprofit organizations.  
• Strong communication skills.
• Flexibility.
• Other ____________________________________________________________
• Other ____________________________________________________________

Budget

• The budget for a consultant is...

Timeline

• Consultant's work will begin ___ (date).
• The selected consultant will be notified by___ (date).
• Letters of Proposal are due by ___ (time) on ___ (date) to _________________________ (name of organization), Attention Inclusiveness Committee...

Contact Information

• Any questions regarding this RFP should be directed to _________________ (contact name) at ______________________ (name of organization).

Name of Organization __________________________________________

Date Exercise Completed _________

This worksheet was created by The Denver Foundation's Inclusiveness Project (http://www.nonprofitinclusiveness.org/) to support organizations doing inclusiveness work.

Users are encouraged to customize the worksheet (both content and formatting) to meet the needs of their respective organizations.

A Word version is attached.