SAMPLE DOCUMENT: Project PAVE Inclusiveness Blueprint

SAMPLE DOCUMENT

 

Project PAVE Inclusiveness Blueprint, 2007

 

Key Issue Area: Outreach and Marketing Efforts

Goal 1: Deliver a consistent message relating to mission of agency and programs and services on a broader basis; audience includes metro Denver region, the nonprofit network and the communities we serve

Objective A: Conduct needs assessment in communities we anticipate serving prior to program development

Objective B: Expand knowledge base of organizations and community groups working with people of color

Objective C: Determine board members' networks with people of color

Objective D: Analyze contractual staff that PAVE utilizes with regards to race/ethnicity and professional level

Objective E: Learn about local councils and other

Objective F: Ensure that PAVE events reflects agency mission and is inclusive of program participants and community constituents

Objective G: Compile list of all coalitions and organizations that present staff members attend

 

Action Steps

Person(s) Responsible

By When

Resources Needed

A - i) See "Blueprint - Program," Objective D; determine which focus area is most appropriate for objective

     

B - i) Research organizations and groups that serve people of color in the Denver metro area

 

June 2007

Completed

B - ii) Decide how best to network with above orgs/groups; collect relevant contact information and materials describing programs and services; add information into PAVE's community resource library

 

Ongoing

Completed

C - i) Check in with board members contacts and networks with people of color or with organizations that serve people of color in regards to potential funding but also as it relates to programmatic support

      ii) Compile list of above contacts and include contact information

and any other relevant information

iii) Determine next action steps with above contacts

(i.e. relationship building, networking)

 

On-going

Time

D - i) Review existing contracts for manual and professional services and look at diversity in relation to job function/status

 

January 2007 Completed

Time; review of personnel folders/contracts

D - ii) Build relationships with local community organizations and business to allow PAVE to continue to recruit/hired diverse contract staff/potential Donors/Employees/Board Members

*see "Blueprint - Program" Objective A, Task iii

 

Ongoing

Time

 

E - i) Find contact information for local council leaders and set up networking meeting

 

On-going

Completed

F - i) Gather input on PAVE's events from board, staff, and pertinent committee members; explore inclusivity as relates to PAVE's events; consider: audience, funders/donors, tone and focus of event

 

On-going per Event

Time; group feedback sessions/forum

F - ii) Determine next action steps based on i)

     

F - iii) Gather feedback related to PAVE's Scholarship Luncheon as relates to how we incorporate inclusive, ethical practices with scholarship recipients

 

Each Year

Staff members completed electronic survey

G - i) Survey staff and ask each staff member to list and provide a short description of any group, coalition, collaborative effort they are actively attending

 

August 2008

Completed

G - ii) Determine best place to store information in the F Drive and ensure that the list is updated as staff members increase outreach activities

 

Marketing Outreach

Time

 

Key Issue Area: Staff Evaluation

Goal 1: Create staff evaluation process that reflects inclusive practices, supports staff development and mission of the agency and enhances quality of programs

Objective A: Research evaluation processes in nonprofit setting

Objective B: Create and institute ongoing evaluation process

Objective C: Edit PAVE employee handbook

 

Action Steps

Person(s) Responsible

By When

Resources Needed

A - i) Set up meeting with Colorado Federation for Children and Families to share research needs

 

Completed

Funding for research secured through collaborative project

A - ii) Enlist CFFC to research effective evaluation processes that align with PAVE intervention and prevention program areas, that may be tailored to diverse agency roles and that incorporate inclusive practices

 

Completed

Funding for research secured through collaborative project

B - i) Choose most effective evaluation process for PAVE staff and determine schedule (i.e. annual vs. bi-annual performance reviews). Includes performance reviews of direct line staff, program/clinical/development directors and executive director.

 

Completed

Meeting time

B - ii) Select and organize forms related to review process

 

Completed

Time

B - iii) Conduct "kick-off" with staff to introduce model and schedule.

 

Completed

Brainstorming meeting

B - iv) Supervisors will meet with staff members during scheduled review meetings as well as for as needed coaching.

 

Completed

Diverse intern and staff membership team

C - i) Revise PAVE's employee handbook by documenting and describing new evaluation process and include forms

 

August 2008

Time

C -  ii) Revise PAVE's employee handbook by documenting and describing PAVE's inclusiveness efforts, including case statement, review of progress and goals for the future

 

August 2008

Time

 

Key Issue Area: Recruitment & Retention

Goal 1: To find the best candidates (Board, Staff, Volunteers) and retain them using inclusive strategies

Objective A: Job Postings/ Interview with inclusive orientation

Objective B: Implement exit interview with inclusive orientation

Objective C: Promote Board & Staff interaction

Objective D: Reach out to businesses & community groups with an inclusive focus

Objective E: Thank our donors in an inclusive way

 

Action Steps

Person(s) Responsible

By When

Resources Needed

Related Costs

Outcomes

A- Include observation/visit of program/services in orientation of Board Members

 

Completed

     

A- Social interaction board/staff (e.g., Summer event to celebrate end of school, successful luncheon, new members, start of summer, etc.)

 

May/June 07

     

B - Continue CACI work and model for growth

 

underway already

Marketing

   

B - add Spanish media to PR efforts (Univision)

 

Completed

Marketing

   

B - interview current board members & donors who might know ways to better reach people of color

 

ASAP

Marketing

   

C- include a "thank-you" gift that is made by, or from a business owned by a person of color (e.g., gift certificate from Simply Beautiful Florist)

 

Completed

Marketing

   

Key Issue Area: Staff Development

Goal 1: Helping staff inject inclusiveness into the day to day on individual and group levels.

Help it become natural to our institutional language, a part of Project PAVE's culture

Objective A: Incentives for staff retention outside of pay increases

Objective B: Expand and create extensive resource center @ PAVE (books, literature, web-resources that are current and inclusive and related to our program areas)

Objective C: Learn from other non-profits & their model for professional & resource development

Objective D: Devote resources & time off to building a relationship with a colleague in the field

Objective E: Staff development include self-care issues

Objective F: Provide training organization-wide for staff/board/volunteers with inclusive focus

 

Action Steps

Person(s) Responsible

By When

Resources Needed

Related Costs

Outcomes

A-Per annum allocation for staff professional development ($250.00 and $500.00 a year) per staff member to use for training of his/her choosing

 

Completed

   

$380/employee dev

A-Make professional development a requirement of staff performance review

 

Completed

     

B-Purchase book & media resources to expand our professional knowledge base

 

Completed

     

B-Look into publishing houses donations, donations from higher ed institutions & grants

 

Completed

     

C-Get meal donations from restaurants, Board of Directors & community for staff to use

 

Completed

     

D-  Bring in-house training on self-care, surprise lunches for staff instead of staff meeting

 

Completed

     

E - Explore topics of Asian/Pacific Islander, GLBT Youth, Religious communities, homelessness

 

Staff Meeting presentations

     

F - solicit partner agencies for great trainers who are outcome-oriented "what do I do with this stuff Monday?"

 

On-going

     

F- review previous trainings (by Kevin May & others) for staff training possibilities

 

On-going

     

 

Key Issue Area: Recruitment

Goal 1: To find the best candidate in an inclusive way

Objective A: Job Postings/ Interview with inclusive orientation

Objective B: Implement exit interview with inclusive orientation

Objective C: Promote Board & Staff interaction

 

Action Steps

Person(s) Responsible

By When

Resources Needed

Related Costs

Outcomes

A- Find job sites specific to professionals in different ethnic/race/cultural groups (Asian, Latino, African American, Bilingual sites etc)

 

Completed

     

A-Update dissemination lists and info

 

Completed

     

A- Implement informal group interview

 

Completed

     

B-Research/develop questions

 

Completed

     

B-Call recent exits

 

Completed

     

B- Exit interview for Myles Mendoza

 

Completed

     

C- Include observation/visit of program/services in orientation

 

Completed

On-going

     

C- Social interaction board/staff (e.g., Summer event-May/June)

 

Completed

     

 

 

Key Issue Area: Programs

Goal 1: Ensure that PAVE programs: meet needs of community, are mission-driven and make significant impact

Objective A: Increase appropriate recruitment and hiring of bi-lingual/bi-cultural staff, interns and volunteers

Objective B: Offer more counseling groups at PAVE and in "partner" schools; utilize co-facilitation for classes and groups, thereby increasing diversity with regards to group leadership

Objective C: Explore idea of sale of building and relocation to "heart" of community

Objective D: Conduct focus groups of constituents (i.e. needs assessment of constituents and community)

Objective E: Complete technology/database project to support efficient data collection, thereby allowing additional time to strengthen program implementation

Objective F: Continue to research best practice programs and applicable theoretical approaches

Objective G: Consider creation of advisory group comprised of youth, parents, community constituents, etc.

Objective H: Define "community" across programs (i.e. population served via various PAVE programs)

Objective I: Provide adjunct workshops for youth clients that integrate the creative arts and that are inclusive of cultural/ethnic differences

Objective J: Make PAVE more attractive and accessible to youth clients.

Objective K: Complete creation of play therapy space for children and youth clients

 

Action Steps

Person(s) Responsible

By When

Resources Needed

A - i) Hire full time bi-lingual/bi-cultural therapist to service clinical counseling department

 

As budget permits

Increase revenue in agency budget

(approximately $35 K)

A - ii) Enlist more diverse pool of internship applicants through additional networking (i.e. Metro State, former scholarship recipients)

 

Completed

Completed

A - iii) Explore contract opportunities for targeted program needs; recruit and hire bi-lingual/bi-cultural professionals

 

Completed

Completed

A - iv) Hire contract administrative staff to assist with covering evening counseling hours; seek bilingual youth applicants

 

January 2007

Completed

Funding through SAFECITY secured; two Latina/bi-lingual youth hired to cover 12 hours per week (MON - THUR/5 - 8 p.m.)

B - i) Continue to research best model to utilize for clinical groups for teens (i.e. ongoing support vs. close ended); tailor to needs of population

 

Completed

Time

B - ii) Define menu of services offered in schools; gather input from school team and clarify expectations; tailor to needs of population

 

August 2008

Program Committee

B - iii) When resources allow, use co-facilitators for classes and groups, thereby increasing diversity with regards to gender, race/ethnicity

 

Ongoing

Diverse intern and staff membership team

B - iv) Recruit and train volunteer from diverse backgrounds in order to assist with peer education efforts in Teen Dating Violence and other prevention programming

 

On-going

Networking and recruitment efforts

Established volunteer training program

C- i) Complete focus groups at Whittier K-6, a potential new program site for school based programming/complete focus groups with clinical counseling participants (i.e., consider youth focus and family focus)/record responses from focus groups; analyze data related to program areas; produce report summarizing findings

 

Training completed

TBD

Training in leading focus groups

D - i) Research advisory group process and determine if viable for PAVE

 

August 2009

Networking contacts with agencies/orgs that have active advisory groups

D - ii) Based on i) define advisory group; detail further objectives

 

September 2009

To be determined

E - i) Map programs in relation to communities served and geography; further define service area

 

Completed

Completed

F- i) Explore utilizing Digital Storytelling Project to assist scholarship recipients to "tell" their stories

 

January 2008

Funding from CCADV

G- i) Complete painting touch up; purchase carpet and chairs; make youth friendly table; install linoleum flooring

 

February 2007

Completed

Need to determine # of volunteer hours donated; create volunteer log

H - ii) Solicit donation requests for toys and art supplies from local stores, including culturally relevant materials

 

Completed

Completed

I - Ii  Purchase needed therapeutic supplies, including culturally relevant supplies

 

Completed

Completed

J -) Display culturally relevant and child/youth friendly art/prints in the Agency

 

September  2008

To be determined

J -) Complete installation of doors with "line of sight" to ensure insurance code is met and to support ethical practice standards

 

Completed

Funding from Liz Jackson

 

Project PAVE website

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