SAMPLE DOCUMENT: Project PAVE Inclusiveness Blueprint
SAMPLE DOCUMENT
Project PAVE Inclusiveness Blueprint, 2007
Key Issue Area: Outreach and Marketing Efforts
Goal 1: Deliver a consistent message relating to mission of agency and programs and services on a broader basis; audience includes metro Denver region, the nonprofit network and the communities we serve
Objective A: Conduct needs assessment in communities we anticipate serving prior to program development
Objective B: Expand knowledge base of organizations and community groups working with people of color
Objective C: Determine board members' networks with people of color
Objective D: Analyze contractual staff that PAVE utilizes with regards to race/ethnicity and professional level
Objective E: Learn about local councils and other
Objective F: Ensure that PAVE events reflects agency mission and is inclusive of program participants and community constituents
Objective G: Compile list of all coalitions and organizations that present staff members attend
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Action Steps |
Person(s) Responsible |
By When |
Resources Needed |
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A - i) See "Blueprint - Program," Objective D; determine which focus area is most appropriate for objective |
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B - i) Research organizations and groups that serve people of color in the Denver metro area |
June 2007 |
Completed |
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B - ii) Decide how best to network with above orgs/groups; collect relevant contact information and materials describing programs and services; add information into PAVE's community resource library |
Ongoing |
Completed |
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C - i) Check in with board members contacts and networks with people of color or with organizations that serve people of color in regards to potential funding but also as it relates to programmatic support ii) Compile list of above contacts and include contact information and any other relevant information iii) Determine next action steps with above contacts (i.e. relationship building, networking) |
On-going |
Time |
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D - i) Review existing contracts for manual and professional services and look at diversity in relation to job function/status |
January 2007 Completed |
Time; review of personnel folders/contracts |
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D - ii) Build relationships with local community organizations and business to allow PAVE to continue to recruit/hired diverse contract staff/potential Donors/Employees/Board Members *see "Blueprint - Program" Objective A, Task iii |
Ongoing |
Time |
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E - i) Find contact information for local council leaders and set up networking meeting |
On-going |
Completed |
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F - i) Gather input on PAVE's events from board, staff, and pertinent committee members; explore inclusivity as relates to PAVE's events; consider: audience, funders/donors, tone and focus of event |
On-going per Event |
Time; group feedback sessions/forum |
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F - ii) Determine next action steps based on i) |
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F - iii) Gather feedback related to PAVE's Scholarship Luncheon as relates to how we incorporate inclusive, ethical practices with scholarship recipients |
Each Year |
Staff members completed electronic survey |
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G - i) Survey staff and ask each staff member to list and provide a short description of any group, coalition, collaborative effort they are actively attending |
August 2008 |
Completed |
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G - ii) Determine best place to store information in the F Drive and ensure that the list is updated as staff members increase outreach activities |
Marketing Outreach |
Time |
Key Issue Area: Staff Evaluation
Goal 1: Create staff evaluation process that reflects inclusive practices, supports staff development and mission of the agency and enhances quality of programs
Objective A: Research evaluation processes in nonprofit setting
Objective B: Create and institute ongoing evaluation process
Objective C: Edit PAVE employee handbook
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Action Steps |
Person(s) Responsible |
By When |
Resources Needed |
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A - i) Set up meeting with Colorado Federation for Children and Families to share research needs |
Completed |
Funding for research secured through collaborative project |
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A - ii) Enlist CFFC to research effective evaluation processes that align with PAVE intervention and prevention program areas, that may be tailored to diverse agency roles and that incorporate inclusive practices |
Completed |
Funding for research secured through collaborative project |
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B - i) Choose most effective evaluation process for PAVE staff and determine schedule (i.e. annual vs. bi-annual performance reviews). Includes performance reviews of direct line staff, program/clinical/development directors and executive director. |
Completed |
Meeting time |
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B - ii) Select and organize forms related to review process |
Completed |
Time |
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B - iii) Conduct "kick-off" with staff to introduce model and schedule. |
Completed |
Brainstorming meeting |
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B - iv) Supervisors will meet with staff members during scheduled review meetings as well as for as needed coaching. |
Completed |
Diverse intern and staff membership team |
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C - i) Revise PAVE's employee handbook by documenting and describing new evaluation process and include forms |
August 2008 |
Time |
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C - ii) Revise PAVE's employee handbook by documenting and describing PAVE's inclusiveness efforts, including case statement, review of progress and goals for the future |
August 2008 |
Time |
Key Issue Area: Recruitment & Retention
Goal 1: To find the best candidates (Board, Staff, Volunteers) and retain them using inclusive strategies
Objective A: Job Postings/ Interview with inclusive orientation
Objective B: Implement exit interview with inclusive orientation
Objective C: Promote Board & Staff interaction
Objective D: Reach out to businesses & community groups with an inclusive focus
Objective E: Thank our donors in an inclusive way
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Action Steps |
Person(s) Responsible |
By When |
Resources Needed |
Related Costs |
Outcomes |
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A- Include observation/visit of program/services in orientation of Board Members |
Completed |
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A- Social interaction board/staff (e.g., Summer event to celebrate end of school, successful luncheon, new members, start of summer, etc.) |
May/June 07 |
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B - Continue CACI work and model for growth |
underway already |
Marketing |
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B - add Spanish media to PR efforts (Univision) |
Completed |
Marketing |
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B - interview current board members & donors who might know ways to better reach people of color |
ASAP |
Marketing |
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C- include a "thank-you" gift that is made by, or from a business owned by a person of color (e.g., gift certificate from Simply Beautiful Florist) |
Completed |
Marketing |
Key Issue Area: Staff Development
Goal 1: Helping staff inject inclusiveness into the day to day on individual and group levels.
Help it become natural to our institutional language, a part of Project PAVE's culture
Objective A: Incentives for staff retention outside of pay increases
Objective B: Expand and create extensive resource center @ PAVE (books, literature, web-resources that are current and inclusive and related to our program areas)
Objective C: Learn from other non-profits & their model for professional & resource development
Objective D: Devote resources & time off to building a relationship with a colleague in the field
Objective E: Staff development include self-care issues
Objective F: Provide training organization-wide for staff/board/volunteers with inclusive focus
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Action Steps |
Person(s) Responsible |
By When |
Resources Needed |
Related Costs |
Outcomes |
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A-Per annum allocation for staff professional development ($250.00 and $500.00 a year) per staff member to use for training of his/her choosing |
Completed |
$380/employee dev |
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A-Make professional development a requirement of staff performance review |
Completed |
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B-Purchase book & media resources to expand our professional knowledge base |
Completed |
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B-Look into publishing houses donations, donations from higher ed institutions & grants |
Completed |
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C-Get meal donations from restaurants, Board of Directors & community for staff to use |
Completed |
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D- Bring in-house training on self-care, surprise lunches for staff instead of staff meeting |
Completed |
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E - Explore topics of Asian/Pacific Islander, GLBT Youth, Religious communities, homelessness |
Staff Meeting presentations |
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F - solicit partner agencies for great trainers who are outcome-oriented "what do I do with this stuff Monday?" |
On-going |
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F- review previous trainings (by Kevin May & others) for staff training possibilities |
On-going |
Key Issue Area: Recruitment
Goal 1: To find the best candidate in an inclusive way
Objective A: Job Postings/ Interview with inclusive orientation
Objective B: Implement exit interview with inclusive orientation
Objective C: Promote Board & Staff interaction
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Action Steps |
Person(s) Responsible |
By When |
Resources Needed |
Related Costs |
Outcomes |
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A- Find job sites specific to professionals in different ethnic/race/cultural groups (Asian, Latino, African American, Bilingual sites etc) |
Completed |
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A-Update dissemination lists and info |
Completed |
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A- Implement informal group interview |
Completed |
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B-Research/develop questions |
Completed |
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B-Call recent exits |
Completed |
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B- Exit interview for Myles Mendoza |
Completed |
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C- Include observation/visit of program/services in orientation |
Completed On-going |
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C- Social interaction board/staff (e.g., Summer event-May/June) |
Completed |
Key Issue Area: Programs
Goal 1: Ensure that PAVE programs: meet needs of community, are mission-driven and make significant impact
Objective A: Increase appropriate recruitment and hiring of bi-lingual/bi-cultural staff, interns and volunteers
Objective B: Offer more counseling groups at PAVE and in "partner" schools; utilize co-facilitation for classes and groups, thereby increasing diversity with regards to group leadership
Objective C: Explore idea of sale of building and relocation to "heart" of community
Objective D: Conduct focus groups of constituents (i.e. needs assessment of constituents and community)
Objective E: Complete technology/database project to support efficient data collection, thereby allowing additional time to strengthen program implementation
Objective F: Continue to research best practice programs and applicable theoretical approaches
Objective G: Consider creation of advisory group comprised of youth, parents, community constituents, etc.
Objective H: Define "community" across programs (i.e. population served via various PAVE programs)
Objective I: Provide adjunct workshops for youth clients that integrate the creative arts and that are inclusive of cultural/ethnic differences
Objective J: Make PAVE more attractive and accessible to youth clients.
Objective K: Complete creation of play therapy space for children and youth clients
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Action Steps |
Person(s) Responsible |
By When |
Resources Needed |
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A - i) Hire full time bi-lingual/bi-cultural therapist to service clinical counseling department |
As budget permits |
Increase revenue in agency budget (approximately $35 K) |
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A - ii) Enlist more diverse pool of internship applicants through additional networking (i.e. Metro State, former scholarship recipients) |
Completed |
Completed |
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A - iii) Explore contract opportunities for targeted program needs; recruit and hire bi-lingual/bi-cultural professionals |
Completed |
Completed |
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A - iv) Hire contract administrative staff to assist with covering evening counseling hours; seek bilingual youth applicants |
January 2007 Completed |
Funding through SAFECITY secured; two Latina/bi-lingual youth hired to cover 12 hours per week (MON - THUR/5 - 8 p.m.) |
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B - i) Continue to research best model to utilize for clinical groups for teens (i.e. ongoing support vs. close ended); tailor to needs of population |
Completed |
Time |
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B - ii) Define menu of services offered in schools; gather input from school team and clarify expectations; tailor to needs of population |
August 2008 |
Program Committee |
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B - iii) When resources allow, use co-facilitators for classes and groups, thereby increasing diversity with regards to gender, race/ethnicity |
Ongoing |
Diverse intern and staff membership team |
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B - iv) Recruit and train volunteer from diverse backgrounds in order to assist with peer education efforts in Teen Dating Violence and other prevention programming |
On-going |
Networking and recruitment efforts Established volunteer training program |
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C- i) Complete focus groups at Whittier K-6, a potential new program site for school based programming/complete focus groups with clinical counseling participants (i.e., consider youth focus and family focus)/record responses from focus groups; analyze data related to program areas; produce report summarizing findings |
Training completed TBD |
Training in leading focus groups |
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D - i) Research advisory group process and determine if viable for PAVE |
August 2009 |
Networking contacts with agencies/orgs that have active advisory groups |
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D - ii) Based on i) define advisory group; detail further objectives |
September 2009 |
To be determined |
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E - i) Map programs in relation to communities served and geography; further define service area |
Completed |
Completed |
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F- i) Explore utilizing Digital Storytelling Project to assist scholarship recipients to "tell" their stories |
January 2008 |
Funding from CCADV |
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G- i) Complete painting touch up; purchase carpet and chairs; make youth friendly table; install linoleum flooring |
February 2007 Completed |
Need to determine # of volunteer hours donated; create volunteer log |
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H - ii) Solicit donation requests for toys and art supplies from local stores, including culturally relevant materials |
Completed |
Completed |
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I - Ii Purchase needed therapeutic supplies, including culturally relevant supplies |
Completed |
Completed |
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J -) Display culturally relevant and child/youth friendly art/prints in the Agency |
September 2008 |
To be determined |
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J -) Complete installation of doors with "line of sight" to ensure insurance code is met and to support ethical practice standards |
Completed |
Funding from Liz Jackson |
Project PAVE website
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